Williams Tree Farm Photography Policy
Welcome to Williams Tree Farm!
We invite both professional and amateur photographers to capture beautiful moments on our farm. However, as a private business, it is essential for all photographers and their clients to adhere to our policies. These rules help ensure an enjoyable experience for all guests.
General Photography Guidelines:
- Permission Required: All (families, photographers (professional or amateur) must request permission before scheduling any sessions or arriving at the farm. Williams Tree Farm reserves the right to deny access at any time.
- Reservation Form: A reservation form must be completed before the photography session.
- Communicate Policies: Photographers are responsible for informing their clients of these policies before the session.
- Violation of Policies: Any photographer or client found violating these policies will be asked to leave immediately.
Photography Policy Rules:
Reservations & Check-in:
- Reservations and Payment: All bookings must be made online in advance—no walk-ons allowed.
- Check-in on Arrival: All photographers must check in upon arrival, even if payment was made beforehand.
- Photographer Locations: Upon check-in, photographers will receive a map to designate their shooting area; clients will then be guided to your location.
- Client Directions: If your setup is near the entrance, clients will be directed to walk to your location.
Capacity & Assistance:
- Maximum Capacity: A maximum of 25 photographers are allowed per day. With 900 acres of tree fields, ample space should be available.
- One Photographer per Booking: Only one photographer is allowed per reservation.
- Assistants: Assistants may help during the session but cannot conduct independent shoots unless they have a separate reservation.
- List of Assistants: Photographers must provide a list of assistants if they are not arriving together.
Vehicles:
- One Vehicle Rule: Each photographer is allowed one vehicle to drive into the field on designated days. The vehicle must remain parked in one location throughout the session.
- Lane Access: Do not block any lanes or tractor routes when parking your vehicle.
- Vehicle Sign: A photographer sign (provided at check-in) must be displayed on your vehicle.
Client Management:
- Client List: A list of clients must be provided for the day, including their first and last names and a contact number
- Client Check-in: Clients should check in at the Gift Shop upon arrival, where they will be greeted, directed to restrooms if needed, and sent to the designated photography location.
- Arrival Time: Clients will not be able to drive to location area, they should arrive at least 20 minutes early, as tractor transportation (not always running) may be slow or unavailable. You will be notified in advance if the tractor service is not running, so you can inform your clients. Tractor service opens when the Tree Farm opens for the season.
Tractor & Transportation:
- Tractor Service: On public days, tractor service runs continuously until 4:30 PM. The driver will stop to pick up waiting groups along it’s designated route.
- Note: Tractor service may not be available on all days. You will be informed in advance if this affects your booking.
- Walking Option: Clients are free to walk back from their photography location and do not need to wait for the tractor.
Pets:
- Pet Policy: Pets are welcome at the farm and can board the hayride. However, pets must remain on a leash at all times, and owners are responsible for cleaning up after them.
Other Important Rules:
- Mini-Sessions: Mini-sessions must be at least 15-30 minutes long.
- Field Awareness: Please be cautious of holes, other guests, and other photographers in the fields. Stay clear of the backgrounds of other shoots.
- Retail Operations Priority: Our retail operations take precedence over photography sessions. Any photographer not adhering to these rules may be asked to pack up their equipment or leave the farm.
- Assumption of Risk: All activities at the farm are conducted at your own risk.